Asset Library

Last updated: 2026-04-23

Objective: Master the core workflow of the Asset Library, including uploading and syncing assets, managing them, using assets in different business scenarios, and understanding billing rules.

1. Feature Overview

2. Uploading and Syncing Assets

2.1. Uploading and Creating Assets

On the main Asset Library page, first select an asset type (e.g., "Video", "Image") on the left, then click the [Upload Asset] or [Create Rich Text] button in the top right corner.

• Uploading Videos/Images/Documents Clicking [Upload Asset] will open an upload window. You need to:
  1. Select a Group: In the "Upload to" dropdown, choose the specific group to save the asset to.
  2. Configure Parameters:
     • Video: You can set "Quality Settings" (single or multiple qualities) and bitrate, and choose whether to enable "Original File Backup".

    *   **Document**: You can select a "Conversion Method" (Fast Transcoding or Animation Transcoding).

3.  **Add Files**: Drag and drop files into the designated area, or click to select files. Supports batch upload (up to 100 files).
> **⚠️ Note:** Do not close the current page during upload, as this will cause the upload to fail.

• Creating Rich Text Clicking [Create Rich Text] will navigate to a new creation page. You need to fill in the rich text name, upload images (up to 15), write a rich text description, and finally click [Save].

2.2. Transcoding/Review Process

After uploading, the system performs background processing. No action is required from you, but you can monitor the status.

• Processing (Transcoding/Review): Newly uploaded assets go through states like "Pending Transcode", "Transcoding", "Pending Review", "Under Review". Assets are temporarily unavailable during this time.
• Processing Failed (Transcoding/Review Failed):
  • Transcoding Failed: Usually due to file format issues or content corruption. Please correct the issue and re-upload.
  • Review Failed: If an asset fails review due to policy violations, you can handle it on the dedicated [Violation Assets] page.
    1. Access Page: Under the "Asset Management" main menu, click the [Violation Assets] entry next to "Trash".
    2. View and Act: On this page, you can view all assets that failed review along with their "Rejection Reason". You can [Download] (for local backup) or [Delete] individual or multiple assets.

• Normal: Indicates the asset has passed all processes and can be used and called normally.

2.3. Automatic Asset Sync

The system supports automatically syncing video resources generated in other business modules to the Asset Library for unified management.

• Sync Sources: Currently supports automatic syncing of videos generated from Live Replay, Video Creation, Product Explanation modules to corresponding groups in the Asset Library.

• Instructions: This process is automatic and requires no manual action. For example, after a live stream ends, the generated replay video will automatically appear in the "Live Replay" group in the Asset Library.

3. Managing Assets

3.1. Adding and Managing Groups

On the left side of the Asset Library, first select an asset type (e.g., "Image"), then click the [New Group] button under that type, enter a group name, and a new group will be created under that type.

3.2. Searching and Sorting

You can use the search box at the top to perform a fuzzy search by asset name, or filter by creation time period. You can also use the sort dropdown to sort the asset list by creation time or file size.

3.3. Editing Assets

• Editing Videos: Click the [Edit] action on a video asset. You can modify the video name, change the video cover, and use the rich text editor to add a detailed description with images.
• Editing Rich Text: Click the [Edit] action on a rich text asset. You can modify the rich text name, add or adjust images (up to 15), and write a rich text description.

3.4. Viewing Video Details and Clipping

Click the [Details] action or title of a video asset to enter the video details page. Here, you can preview and play the video, and view basic information like duration, size, and upload time. The page also provides a [Video Clip] entry, which you can click to enter the online clipping tool to process the video.

3.5. Auto-Cleanup for System Groups

You can set auto-cleanup rules for the following system groups: Default, Video Replay, AI Video, Simulated Live Video, Product Explanation. A maximum of 5 rules can be added. One rule can select multiple groups, and one group can only be under one rule. Once set, existing videos in those groups will also follow this rule.

3.6. Sharing, Downloading, and Deleting

Depending on the asset type, the following actions are supported:

• Video: Supports [Details], [Edit], [Share], [Download], [Delete].
• Rich Text: Supports [Edit], [Share], [Delete].
• Image/Document: Supports [Download], [Delete].

  💡 Tip: The "Share" function generates a standalone share link for external users to view video or rich text content.

4. Deleting Assets and the Trash

Clicking the [Delete] action on an asset moves it to the Trash, not permanently deleting it immediately.

• Trash Mechanism: Assets in the Trash do not count towards your Asset Library storage quota. Assets are retained in the Trash for 30 days, during which you can [Restore] or [Permanently Delete] them at any time.
• Auto-Cleanup: After 30 days, the system will automatically and permanently delete assets in the Trash. Deleted assets cannot be recovered.

6. Billing

Using the Asset Library involves billing for Storage and Traffic. Please contact sales for specific unit prices.

6.1. Overage Billing for Storage

• Billing: Daily at midnight, the used storage is compared against the total capacity. Any excess is billed at n RMB/GB/day.
• Formula: Daily overage fee = (Used Storage - Total Capacity) GB × n RMB
• Deduction Method: Resource Points

6.2. Overage Billing for Traffic

• Billing: Daily at midnight, the previous day's traffic overage is calculated. Any excess is billed at n RMB/GB.
• Formula: Daily overage fee = Daily traffic exceeding quota (GB) × n RMB
• Deduction Method: Resource Points

Note: If the first deduction fails, a "Pending Payment" bill will be generated, and the storage or traffic will enter a "Functionally Restricted" state.